CASE STUDY | From Bottlenecks to Breakthrough: How WELA+ Transformed Mandaue Christian School’s Operations
About Mandaue Christian School, Inc.
Mandaue Christian School, Inc. (MCSI) is a private Christian school located in Alang-alang, Mandaue City. With a legacy spanning decades, MCSI has been committed to transforming learners holistically through Christian Education since its founding.
However, as administrative demands grew, and without a dedicated HR department, MCSI faced a critical turning point. They required a digital partner to simplify operations, cut down on manual tasks, and help teachers and staff work more efficiently to keep up with modern educational standards.
The Challenge
Before partnering with WELA+, MCSI operated on predominantly manual and text-based systems. This created significant operational bottlenecks across various departments. The absence of automation and centralized data management led to:
- Staff Leave Filing Delays: Requests were processed manually, often resulting in delayed approvals and inaccurate records.
- Teacher Workload Overload: Educators managed grading and attendance through paper-based methods, consuming valuable time and increasing the risk of errors.
- Fragmented Parent Communication: Updates were sent via text messages, limiting engagement and traceability.
- Cumbersome Enrollment Processes: Registration was slow, requiring repetitive data entry and manual verification.
These inefficiencies not only strained staff productivity but also impacted the overall experience for students and parents.
The WELA+ Solution
To modernize its internal systems, MCSI adopted a suite of WELA+ modules tailored to their key operational needs. These tools created a unified digital system that replaced many manual processes.
The Key Modules Implemented:
- HR Module: Streamlined staff leave tracking and records—a game changer for a school operating without a dedicated HR officer.
- Attendance Monitoring: Provided accurate, real-time attendance data for both staff and students.
- Grading Module: Simplified grade entry and reporting, significantly reducing teachers’ non-teaching administrative workload.
- Finance Module: Improved coordination with parents regarding fees and has hastened the billing process.
- Registrar Module: Streamlined student documentation, registration, and enrollment processes.
“Our HR module has been a big help in monitoring our Staff's leaves. This is really new and really important for us since we do not have a dedicated HR staff.” — Kristina S. Alfafara, School Administrator
Milestone Moments
After adopting WELA+, Mandaue Christian School experienced a swift and measurable improvement in operational efficiency. Manual tasks like staff leave filing, grading, attendance tracking, and enrollment were streamlined through a centralized digital platform, significantly reducing delays.
Parent communication shifted from scattered text messages to a unified system, fostering stronger engagement and transparency.
A Boost for Accreditation The transformation went beyond daily tasks. The digital shift played a crucial role in the school's compliance and standards.
“WELA+ has been timely and a great reinforcement of our recent PEAC Recertification.” — Kristina S. Alfafara
Administrator Testimonial
The partnership has been defined by support and professional growth. School Administrator Kristina S. Alfafara shares her experience:
"We appreciate the support and quick action of WELA in assisting our teachers with various tasks, including grading preparations and attendance monitoring. Our school registration and enrollment processes have become faster and more efficient because of this partnership.
Though still new, our collaboration has already proven to be highly beneficial, helping us improve our systems and processes to better serve our school community. We are also grateful for WELA’s support in fostering our staff’s professional growth through their assistance in training and development activities."
The Path Forward
Mandaue Christian School’s transition to WELA+ is a compelling example of how schools even those with lean administrative teams, can embrace digital transformation to achieve operational excellence.
By automating manual workflows and streamlining core processes, MCSI significantly reduced inefficiencies and administrative strain. This shift has empowered the school to refocus its energy on its core mission: providing exceptional, Christ-centered education with greater clarity, consistency, and care.
Ready to Transform Your School?
WELA+ helps schools streamline operations, lighten workloads, and enhance the learning experience. Let’s modernize your school’s processes, one module at a time.
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