CASE STUDY | PedAcademy’s Digital Rise: How a Small School Achieved Big Success Through Innovation
Introduction: A Small School with a Big Vision
PedAcademy, Inc., located in Poblacion Norte, Ivisan, Capiz, has always been deeply committed to delivering quality education and creating a safe, nurturing environment for its learners. As the school community grew, so did the operational demands, from enrollment and billing to teacher supervision and academic reporting. The leadership recognized the need for a digital transformation that could simplify their workflow without compromising the personalized service they offer. In 2022, they found their partner in Wela+.
Before Wela+: The Challenges of Manual School Operations
Prior to adopting Wela+, the school faced significant operational hurdles that consumed time, energy, and resources. Supervising teachers while simultaneously ensuring the accuracy of financial records took long hours of manual verification. Tasks like preparing accounts payables and generating statements of accounts were time-consuming and prone to delays. The school also depended heavily on printed report cards and documents, adding to their yearly expenses. Enrollment season was equally taxing, as most processes were manual, making it harder to maintain order and efficiency. These challenges made it clear that PedAcademy needed a system capable of supporting both academic and administrative excellence.
The Turning Point: Embracing Wela+
The partnership with Livro Systems Inc. marked a major turning point for PedAcademy. With Wela+'s integrated modules, the school began shifting its operations to a fully digital ecosystem. Online enrollment helped modernize the admissions experience, while digital grading sheets and report cards eliminated the need for printed materials. The school also benefited from the billing and collection module, RFID attendance notifications, and essential tools such as the clinic and library modules. SilidLMS further enabled teachers and students to transition effortlessly to asynchronous learning whenever necessary.
“WELA has truly made school life easier for all of us--teachers, admin, students, and even parents. Teachers now handle less paperwork and can manage classes more smoothly with the help of online report cards and SilidLMS. For our admin staff, communication is clearer, enrollment is more organized, and tuition follow-ups are more efficient because of the billing blasts. Students benefit from quicker processes and a more structured learning flow. Parents also tell us they feel more at ease because RFID notifications keep them updated about their child’s safety.”
From Ms. Katrina Cassandra Bacarro, Teacher and Administrative Officer
A Remarkable Transformation: The Results Speak for Themselves
PedAcademy’s shift to Wela+ brought remarkable improvements across its operations. Enrollment processes became faster and more organized, significantly reducing administrative stress during peak seasons. The shift to digital documentation saved the school from high printing expenses, making operations more cost-efficient. One of the most notable achievements was their consistent 100% tuition fee collection rate before the end of each school year. With the help of automated billing reminders, organized financial dashboards, and accessible payment options, parents engaged more actively and consistently in the school’s financial processes.
Another major enhancement came through Wela+’s RFID notifications, which gave parents immediate updates about their child’s arrival and departure from school. This feature fostered a deeper sense of security and trust within the PedAcademy community. Parents appreciated the transparency, and the school strengthened its reputation for prioritizing student safety.
“WELA is a very effective tool. It provides an all-in-one solution to streamline school operations and gives parents and students 24/7 access to grades, assignments, announcements, and more. It’s truly very useful.”
From Mrs. Jonalyn Francisco, PedAcademy Parent-Partner
“Having WELA in PedAcademy makes it so much easier for parents to access my child’s grades, attendance, and school announcements through the parent mobile app.”
From Mr. Remegio Pineda, , PedAcademy Parent-Partner
Empowering Teachers, Admins, and Students
The digital transformation greatly improved the day-to-day operations for teachers and administrators. Processes that once required hours could now be completed quickly and accurately through the system. Teachers had more time to focus on lesson delivery, administrators gained clearer access to school records, and students benefited from more organized learning experiences. According to School Administrator Rachelle U. Vergabera, Wela helped create a smoother, more efficient school experience for everyone on campus.
“Since using WELA, PedAcademy has seen a major transformation in how we operate. Our services are more streamlined, communication is more efficient, and even our tuition collection rate has improved because of the billing blasts.”
From Ms. Rachelle U. Vergabera, PedAcademy Administration
Rising to Excellence: Awards and Recognition
As PedAcademy embraced digital modernization, the school’s pursuit of excellence became even more evident. The institution was awarded the title of Most Outstanding Private Elementary School under the Small School Category by the DepEd Capiz Division during Pasidungog 2023 and Pasidungog 2024. The results for the 2025 search are still pending, but the school continues to be recognized as a strong contender, showcasing the impact of improved operations and strengthened academic systems.
More than a shift to digital tools, PedAcademy’s journey reflects a deeper commitment to serving its learners, empowering its educators, and supporting its community. With Wela+, the school successfully built a foundation where efficiency and excellence work hand in hand. Their story shows that digital transformation is not just for big institutions, small schools can achieve significant progress when they adopt technology with purpose and care.
Conclusion: A Model for Modern Education
PedAcademy, Inc. stands today as a model of how a small school can achieve big strides through innovation. Their partnership with Livro Systems Inc. allowed them to modernize every layer of school operations, from financial processes to classroom environments. Through dedication, vision, and the right technology, PedAcademy has created a school experience that is more connected, more efficient, and more future-ready than ever before.